Scroll down for the Step-by-Step Guide on how to create a Price Table on a GA Event
KEY TERMS & TIPS:
What is a Price Table?
The pricing structure for your event. It's the first step in creating your prices.
You can have various Price Tables depending on your types of prices or booking periods.
Once set up you can set a capacity for your prices on your General Admission Venue Plan.
If you have Reserved Seating then you can connect prices to your seats. For more info on Reserved Seating, go here.
What is a Band?
Tiers or levels of pricing.
It is a way of grouping your prices and how you structure your bands may depend on your venue plan.
If you have a General Admission Venue Plan then you may wish to just have a General Admission band but you can have multiple bands if you want different groups of prices with different amounts of tickets you want to sell.
Create as many as you like and select a colour to help specify the Band.
If you have Reserved Seating, see here.
What is a Variant?
The types of price within a Band.
It is a way of categorising your prices, e.g. Full Price, Concession, VIP, etc.
Create as many as you like and then enter the prices for your Variants, per Band.
What is an Adjuster?
Commissions or fees inside or outside of a Variant, e.g:
Inside Adjuster = inside commission rate
Outside Adjuster = external booking fee
You can add these to your Variants on the Price Table, the fees will then show underneath your prices.
More info can be found here.
How do I control access to my prices?
By connecting Channels to your Variants on your Price Table.
You can also create Visibility Rules on your Variants, which will mean that the Variant will only be shown when its visibility rules apply.
How do I add a discount to my prices?
By selecting the Discount Mode toggle on the Price Table
You'll just need to create your discount first via the Discounts page, where you can also set up the Coupons for your discount.
More info can be found here.
What do I need to do before creating a Price Table?
Sign up to a Line-Up account.
Set up your Organisation.
What do I need to have created by this point?
Your Event by completing the Info page.
1. Create a Price Table:
a) Go the Events page and select your Event
b) Click the Prices tab, which will take you to the Price Tables page
c) Click New Price Table
d) Add a Name and Description
e) Tax Rate - select either Default or a Custom Tax Rate (which you need to set up before this step. More info can be found here)
f) Click Submit and you'll get taken to your Price Table
2. Add Bands:
a) Click New Band on your Price Table
b) Enter a name
c) Select a colour for the Band from the colour chart
d) Add a description (optional) by right-clicking on a Band and clicking Band Settings. Enter description and then click Done
3. Add Variants:
a) Click New Variant
b) Enter a name
c) Enter the price for your Variant per Band
d) Add a description (optional) by right-clicking on a Variant and clicking Variant Settings. Enter description and then click Done
4. Add Channels:
a) Right-click on a Variant and click Manage Channels
b) Select your Channels from the pop-up and then click Done
c) Hover over the Channel icon to see the Channels that have been added
5. Add Adjusters:
a) Right-click on a Variant and then click Manage Adjusters
b) Select your Adjusters on the pop-up and then click Add Selected Adjusters
c) Click the down arrow on the Variant to see the Adjusters you've added and their fees per Price Band
d) Want to override an Adjuster for a price? Enter the new fee in the Adjuster cell, underneath the Variant price
6. Manage Visibility:
a) Right-click on a Variant and then click Manage Visibility
b) Create Ruleset:
- Type - either All Rules must apply or At least one Rule must apply
c) Select Rules:
- Customer or Performance
- If Customer - select Tag then is and enter/select your Tag
- If Performance - choose from Start Date, Start Time, Tag or Day of the Week and select your options from the dropdown
- Click Save Ruleset
6. Basket Validation Rules:
a) Want to set a minimum or maximum of tickets for customers to purchase? Click Basket Validation
b) Add Details, including:
- Error Message (that you want ticket buyers to see)
c) Add Validation Rule - select a more or less rule from the following options:
Then enter the number and select your Price, Variant or Band from the dropdown.
d) Add an Only If rule (optional) if you want to limit the circumstances this rule will apply, e.g. for customers with an Access tag. Once you're done, click Save Validation Rule
7. Add Discounts:
a) Click the Discount Mode toggle
b) Click Add Variant Discount
c) From the pop-up, select your Discount from the drop down (you will need to create your Discount before this step. More info can be found here)
d) Select which Variant(s) to apply the Discount to
e) Click Done and you'll see the discounted price per Band
f) Want to override the discount price for a Variant? Enter the new price for the discounted Variant per Band. If you'd like to remove the discount from a specific price for a Band, right-click on a price and click Mark as No Price
8. Review Price Table:
a) Click Review
b) Check the details are correct, including the Inside and Outside Prices for your Variants, per Channel
c) Want to make changes? Click Back to Edit
d) Happy? Click Publish and Make Active
e) Want to make changes once it's published? Click Duplicate as Draft and make edits to a new version of your Price Table
f) Once that's edited and published then that will replace the previously published version. To view all versions of your Price Table - Draft, Archived and Active versions - click the dropdown on the top left, next to the Price Table title and settings button